A project is anything that takes more than one step. Speak it the moment it strikes — on the build site, between meetings — and it lands in a folder, not lost in your head.
Simple rule: if it takes more than one step to finish, it’s a project, not a task. “Email the plumber” is a task. “Renovate the bathroom” is a project — a stack of tasks with an outcome.
Naming the outcome is the unlock. Once you know what ‘done’ looks like, the next steps reveal themselves — and you stop carrying the whole thing around in your head.
Your working memory holds only a handful of things at once, and ideas never arrive at a convenient time.
The idea for the pitch hits in the car; the fix for the bug surfaces in the shower. If you can’t capture it in the few seconds before the next thing crowds it out, it’s gone — and “I’ll remember it later” almost never works. The answer is capture so fast it’s frictionless: just say it.
Start a project by voice and reel off its tasks in one breath. Each one is captured, ordered, and kept in its folder — ready when you are, instead of scattered across sticky notes and your memory.
Coming with Pro: AI project breakdownPRO · SOON — describe the outcome and it drafts the task list for you.
Name the outcome, brain-dump every step, and lock in the one next action. Free to download — no account needed. Or get all ten in one workbook, free with your account.
Download freeCapture projects by voice the moment they strike. Free to start, no credit card.